What personal data does MVBKA collect?
The data we routinely collect includes members’ names, addresses, email addresses and date of birth. We collect this data directly from our members when they join the Association.
For some of our members we may have additional information such as committee memberships, teaching qualifications, DBS checks done with the member’s knowledge and permission. We collect names, addresses and e-mail addresses for Newsletter subscribers and enquiries at events.
What is this personal data used for?
We use members’ data for the administration of your membership; the communication of information, and the organisation of events. We provide your data to the British Beekeepers Association (BBKA) for their use as explained in the section below.
Who is your data shared with?
Your membership data is passed on to the BBKA, of which you become a member when you join MVBKA. Your data is shared with the Bee Disease Insurance Scheme (BDI). We do not pass on your personal data to any other organisations.
Where does this data come from?
Data for most of our members comes from them when they join MVBKA, or when they update their information. Other data comes from non-members who subscribe to our Newsletter or request information from us.
How is your data stored?
This information is mainly stored in digital form on computers and on 3rdparty facilities for the purposes such as the electronic mailings. Any information that is stored remotely is stored in the EU/ in compliance with the GDPR.
Who is responsible for ensuring compliance with the relevant laws and regulations?
Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring MVBKA discharges its obligations under the GDPR is the Association Finance Officer
Who has access to your data?
Members of the committee of MVBKA have access to members’ data in order for them to carry out their legitimate tasks for the organisation.
Sub-contractors of MVBKA may be given access to data for specific tasks, such as sending mailings. They are not free to use it for any other purpose.
What is the legal basis for collecting this data?
MVBKA collects personal data that is necessary for the purposes of its legitimate interestsas a membership organisation representing Honeybees and Beekeepers.
For some data, such as that relating to financial matters, the basis for its collection and retention is to comply with our legal obligations.
How you can check what data we have about you?
If you want to see the basic membership data we hold about you, you should contact Mike Lloyd-Owen.
You can contact us with a “Subject Access Request” if you want to ask us to provide you with any other information we hold about you.
Does MVBKA collect any “special” data?
We do not record any such special data.
How can you ask for data to be removed, limited or corrected?
- You could maintain your membership with your correct name but with limited contact details. However, we do need to have at least one method of contacting you. This may limit what support MVBKA and the BBKA are able to provide you.
- You do not need to provide us with your date of birth unless you wish to enter age-limited events or gain any concessions based on age.
- You may elect not to receive information emails.
Any of these options can be implemented when completing the membership form or by contacting the Association Finance Officer.
How long we keep your data for, and why?
As a charity claiming Gift Aid we need to hold members details for up to seven years to comply with any future HMRC query. Where a member resigns or membership lapses we will delete member’s details fully once our legal obligation has passed.
What happens if a member dies?
If requested by their next-of-kin to delete their data, we will do so on the same basis as when requested to remove data by a former member.